Top 8 Advantages Of Having Mobile Keys For Hotels

The hospitality industry is constantly evolving to meet the needs and expectations of modern travelers. One of the most significant advancements in recent years is the introduction of mobile keys. Mobile Keys, also known as mobile keyless entry or digital key, enable hotel guests to use their mobile devices as room keys, allowing them to access their rooms directly using their mobile devices.

This innovative mobile technology has revolutionized the guest experience, streamlined operations, improved security, and increased cost savings. In this article, we will explore the top eight advantages of embracing digital key services for hotels.

Businesswoman with luggage in modern hotel lobby using smartphone


Top 8 Advantages Of Incorporating Mobile Keys In Hotels

Mobile keys enhance the experience for everyone, especially guests and hotel staff, by providing a convenient and seamless check-in experience.

1. Faster Check-in Experience

Embracing technology helps you stay competitive and improve guest experiences. For instance, mobile hotel keys provide a seamless, contactless, and convenient check-in. Guests can use their smartphones to unlock their rooms, skipping the front desk and reducing crowding. This efficiency lets your staff focus on excellent guest service, enhancing the overall stay. 

2. Improved Guest Safety

Hotel guests are less likely to misplace their smartphones, and even if such an event occurs, these devices are often safeguarded with biometric authentication methods such as facial recognition or fingerprint scanning, thereby enhancing security with an additional layer of protection. Moreover, access rights can be promptly updated remotely, instantly providing a flexible and secure solution.

3. Reduced Operational Costs

One of the most significant advantages of using mobile keys is the reduction in operational costs. Utilizing mobile keys minimizes the need for traditional keycards, front desk staff, and related expenses. You can save on keycard replacement, printing, and shipping by using mobile keys. The streamlined check-in and check-out processes also free up staff to focus on more important tasks, boosting productivity and efficiency. 

4. Increased Convenience

Smart mobile keys, when integrated with a cloud-based PMS, greatly enhance guest convenience by enabling remote check-in. Since there’s no need to retrieve physical keys or keycards, guests can effortlessly complete the check-in process, freeing up hotel staff to focus on enhancing the overall guest experience. 

5. Eco-Friendly Solution

Incorporating mobile keys not only enhances guest satisfaction but also presents an environmentally friendly option. Physical keys or keycards necessitate substantial energy and resources for production, transportation, maintenance, and replacement. In contrast, the digital key can be virtually delivered to guests’ smartphones, eliminating the requirement for plastic key cards and, consequently, reducing waste.


“Digital technologies provide sustainable room access and door opening solutions. They reduce unnecessary plastic waste and preserve the environment.”

- Three Top Advantages Of Using Mobile Keys At Hotels by InnSpire.


6. 24/7 Access

One significant advantage of mobile keys is the ability to remotely manage access with specific time restrictions. For example, guests can enjoy 24/7 access to the main entrance, elevator, and their room, while access to the wellness area is restricted to its operating hours. This feature allows cluster hotels to streamline their operations by sharing a night manager who can promptly update access permissions for guests who require assistance.

7. Remote Management

The use of remote access systems provides hotels with significant benefits. It eliminates the need for guests to visit the reception desk when they wish to extend their stay beyond the initial check-out time, making the process more convenient. Furthermore, remote access enables hotels to grant guests access to exclusive amenities like the executive lounge or wellness area, whether guests book these services online or call reception from the comfort of their room.

8. Guest Data and Insights

Mobile key systems generate a wealth of guest data and insights that you can leverage to strengthen services and operations. These systems record guest access patterns, including the frequency of room entries and the times at which they occur. 

This data can provide valuable information about guest preferences and behaviors. You can use this information to personalize services, anticipate guest needs, and refine marketing strategies. For instance, understanding when guests are most likely to utilize specific amenities or services let you optimize resource allocation. The ability to collect and analyze such data empowers you to make data-driven decisions, ultimately contributing to higher guest satisfaction and loyalty.

A person walking out a hotel lobby door with a rolling suitcase after checking out of the hotel


Future Trends & Innovations In Mobile Keys For Hotels

The future of mobile keys in the hospitality industry is ripe with exciting trends and innovations. As technology continues to advance, hotels can expect to see further integration with other guest-facing technologies, such as room control systems and personalized digital concierge services.

For instance, data from mobile keys can be a valuable resource for feeding AI systems to enhance marketing and personalization efforts. Data about guest preferences and behaviors, such as the timing and frequency of room entries, preferred amenities, and service requests, can be used to create detailed guest profiles. AI-driven recommendation engines can utilize guest profiles to suggest personalized offers, services, and experiences. For instance, if a guest frequently orders room service for breakfast, the AI system can recommend breakfast promotions or in-room dining options during the booking process or throughout the stay.


“AI is great at collecting and analyzing huge amounts of information for its further use for business purposes. Hoteliers are aware of this, which is why in the pursuit of a better guest experience, about half of those surveyed are going to use artificial intelligence and analytics to offer more personalized marketing, as well as optimized customer service at every stage of a guest’s journey.”

- Top 7 Hospitality Tech Trends That Will Be A Must By 2025 by HotelFriend.


Guest accessing room using the 4SUITES web app


4SUITES – Implementing Mobile Keys For Hotels

With technology advancing at an unprecedented pace, hotels now have the opportunity to offer their guests an elevated experience through intelligent mobile access solutions. At 4SUITES, we understand the importance of providing hotel guests with a seamless and secure experience.

That’s why our full cloud-connected hotel door locks, lock upgrades, mobile keys, and cloud-based management platform for real-time monitoring and access control are powered by the Internet of Things. Using mobile key technology, guests can now enter their rooms with ease, bypassing the traditional hassle of physical keys.

With this technology in place, hotels can not only simplify their operations but also increase guest satisfaction and loyalty. With us, you can unlock the potential of your hotel with intelligent mobile key solutions that cater to your guests’ needs.

Book a free demo with us today and experience seamless, intuitive, and flexible access control solutions for your business needs.