Privacy Statement of 4Suites B.V.

 

Through its online service 4suites.nl, 4suiteshq.com will process privacy-sensitive or personal data. 4Suites B.V. values the privacy of its customers and observes due care in processing and protecting personal data. During the processing we stick to the requirements of the applicable data protection legislation. This means we clearly specify our purposes before we process personal data, by using this Privacy Statement; limit our collection of personal data to only the personal data needed for legitimate purposes; first ask for explicit permission to process your personal data in cases where your permission is required; take appropriate security measures to protect your personal data and we demand the same from parties who process personal data on our behalf; respect your right to inspect, correct or delete your personal data held by us.

4Suites B.V. is the party responsible for all data processing. In this privacy statement, we will explain which personal data we collect and for which purposes. We recommend that you read it carefully. This privacy statement was last amended on 29-12-2020.

Use of Personal Data

By using our service, you are providing certain data to us. This could be personal data. We only retain and use the personal data provided directly by you or for which it is clear that it has been supplied to us to be processed. We use the following data for the purposes as mentioned in this Privacy Statement:

  • Name and address
  • Telephone number
  • Email address
  • IP address


Registration

Certain features of our service require you to register beforehand. After your registration we will retain your user name and the personal data you provided. We will retain this data so that you do not have to re-enter it every time you visit our website, to contact you in connection with the execution of the agreement, invoicing and payment, and to provide an overview of the products and services you have purchased from us. We will not provide the data linked to your user name to third parties, unless it is necessary for the execution of the agreement you concluded with us or if this is required by law. In the event of suspicion of fraud or misuse of our website we may hand over personal data to the entitled authorities.


Access to portal
Within our portal, you can access a management environment where you can set, specify and change settings.

Handling your order
We will use your personal data when handling your order. If necessary for proper handling, we can provide your data to third parties. We will explain this in detail later.

Promotion
Other than the advertisements on the website, we can inform you about new products or services by e-mail.

Cookies

Cookies are small text files that are stored in your browser during your first visit to our website. We use three types: functional, analytical and tracking cookies. The functional cookies are necessary for the website to run as it should. They also remember your preferences. We use analytical cookies to analyse the activities of visitors to our website so that we can improve our website. We use tracking cookies to analyse your surfing behaviour. This enables us to show you personalised information and advertisements.

During your first visit to our website, we asked for your permission to place cookies. If you change your mind later, you can always unsubscribe. You can also delete any information we have previously stored about you via your browser settings.


Contact Forms and Newsletter
We have a newsletter to inform those interested of our products and/or services. Each newsletter always contains a link with which to unsubscribe from our newsletter.
If you fill out a contact form on the website or send us an email, the data you provide will be retained for as long as is necessary depending on the nature of the form or the content of your email, to fully answer and correctly handle your message or email. This also applies to downloads via our forms, such as whitepapers and ebooks.

Location data
If necessary, we may collect your location data (GPS). If that is the case, you will be asked to grant consent beforehand. This location data and other data can also be stored and processed by the provider of the navigation/mapping software, such as Google Maps, but the data could also be used by for example Google or Apple itself. We have no control over their actions. We recommend that you read the applicable privacy statement of the provider in question.

Publication
We will not publish your customer data.

Providing Data to Third Parties
We may provide your data to our partners. These partners are involved in the execution of the agreement.

Google Analytics
We use Google Analytics to track visitors on our website and to get reports about how visitors use the website. We accepted the data processing agreement from Google. We don’t allow Google to use information obtained by Analytics for other Google services, and we anonymize the IP-adresses.

Company name tracking
To measure the business use of our website, we use leadtracking services. These services show us company names and addresses based on IP addresses of our visitors. The IP address is not recorded and we are not able to recognize a specific user or person.

Our data exchange with HubSpot
We use and exchange data with the HubSpot marketing tool and website software. Here you will find HubSpot’s privacy policy. If you have any questions about our data exchange with HubSpot, please do not hesitate to contact us via info@4suites.nl

Security
We take security measures to reduce misuse of and unauthorised access to personal data. We take the following measures in particular:
  • Access to personal data requires the use of a user name and password
  • Access to personal data requires the use of a user name and login token
  • We take physical measures to protect access to the systems in which the personal data is stored.
  • We make use of secure connections (Secure Sockets Layer of SSL) to encrypt all information between you and our website when entering your personal data.
  • We keep logs of all requests for personal data


Third-party Websites
This statement is not applicable to third-party websites connected to this website through links. We cannot guarantee that these third parties will handle your personal data in a secure and careful manner. We recommend you read these websites’ privacy statements before making use of these websites.


Changes to this Privacy Statement
We reserve the right to modify this statement. We recommend that you review this statement regularly, so that you remain informed of any changes.


Inspection and Modification of your Data
You can always contact us if you have any questions regarding our privacy policy or wish to review, modify or delete your personal data.


Contact information
4SUITES B.V.
Schiedamse Vest 154
3011 BH Rotterdam
The Netherlands
info@4suites.nl